Parent Information

We're so glad you've chosen Hilltop for your child care needs! To review our policies and practices, please browse our Family Handbook (PDF). You can also find answers to frequently asked questions below.

Calendars

Hours of Operation

Hilltop opens at 7:15 a.m. and closes at 5:45 p.m. Late fees are charged if children are picked up later than 5:45 p.m. (see Late Pickup, page 33). Children may not be taken to a classroom prior to 7:15 a.m.

School-age children attending after-school programs may attend the programs from the time public school is dismissed until 5:45 p.m. Children may also attend optional full-day care when public schools are closed.

Exceptions: Please check the center calendar for adjusted center hours throughout the year.

A center calendar is distributed to families each year. Please be sure to check it for holidays, Optional Care periods, etc.

Meals

Menu

Fees include am snackt, lunch, and an afternoon snack for full-day programs and a snack for the Jayhawk and Bobcat Room programs. (During the summer and on full days when school is out, school-aged children receive breakfast, lunch and snack). Please be aware of the scheduled serving times for your child’s class. If your child will arrive after the serving time in the classroom, please provide the meal at home before coming to Hilltop.

Food or drinks from home should not be brought into the classroom unless it is something prearranged to be shared with the entire class for a meal or snack. If your child brings food with them on their way to school, it must be finished before entering the building.

Child and Adult Care Food Program

Hilltop participates in the Child and Adult Care Food Program (CACFP) administered by the Kansas Department of Health and Environment (KDHE). Hilltop’s meals meet or exceed the daily requirements set forth by the program. Hilltop is audited by KDHE annually. Families are required to sign an annual enrollment/income eligibility form related to this program. All children receive the same food services regardless of income category.

The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal and, where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.

Individuals who are deaf, hard of hearing, or have speech disabilities and wish to file either an EEO or program complaint please contact USDA through the Federal Relay Service at (800) 877-8339 or (800) 845-6136 (in Spanish).

Persons with disabilities who wish to file a program complaint, please see information above on how to contact us by mail directly or by email. If you require alternative means of communication for program information (e.g., Braille, large print, audiotape, etc.) please contact USDA's TARGET Center at (202) 720-2600 (voice and TDD).

USDA is an equal opportunity provider and employer.

Special Diets, Restrictions and Allergies

CACFP requires that a child be served milk two (2) times daily, and that certain food requirements are met. If your child is allergic to an item on the menu or has a medical condition that restricts certain foods, you must have a medical professional complete the CACFP Meal Substitution Form.

If your child is on a restricted diet due to religious preference, allergy or other medical situation (see definition page 33) and cannot eat certain foods, provide a list of these foods with suggested alternatives for each food item listed. You will need to share this with your classroom teacher and the Food Program Coordinator. We may not be able to accommodate certain requests due to cost or preparation time required.

Allergies or other food restrictions are posted in the classrooms with your written permission.

*Please do not bring nuts or nut products into Hilltop. Children may have life-threatening allergies to these items, so we strive to keep the building as free of them as possible. This also applies to items you might bring on Staff Appreciation days or as gifts.

Car Seat Regulations

In order to travel in a Hilltop van for a field trip, all families must adhere to the following guidelines:

  1. Children who weigh less than 40 pounds should have a regular car seat with restraint harnesses, either rear-facing or forward-facing, depending on size and age. If a child weighs slightly less than 40 pounds, but has grown too tall for the restraint harnesses on his or her seat, a high-backed booster may be used.
  2. Children who weigh over 40 pounds and are under age 8 must ride in a high-backed booster seat. Even if you use a backless booster at home, Hilltop vans require one with a back.
  3. To fit correctly, even while using a booster, a seat belt must not cut across the child’s neck or abdomen. The child must be tall enough that the lap belt rides across the hips while the shoulder belt goes across the chest and is never worn under the arm.
  4. All car seats or boosters must have a sticker stating that the seat is federally approved and must not have passed its expiration date. All of them come with this information when purchased. Check with the Fire Department to make sure the car seat your child is using has not been recalled.
  5. All car seats or boosters should be in good repair, be properly functional, and be new enough to adhere to all current safety standards.
  6. If a car seat or booster aged child is driven to a field trip by a family member, they must be driven back to Hilltop as well. Car seats and boosters will be installed ONLY at Hilltop. This is due to the sometimes complex arrangement of seats, the safety of a trained installer, and the importance of teachers remaining in supervision of the children while on a field trip.
  7. If a family has trouble locating an appropriate car seat for financial or other reasons, the Hilltop office can assist in finding a good seat at low cost or no cost.
Center-Wide Communication

Reminders about important fee payment dates, enrollment deadlines, and special events are posted on the large bulletin board across from the front door. Please check this bulletin board daily for important messages.

Parents will be added to our email list so that they can receive reminders concerning important deadlines and other Hilltop information. Please stop by the office to notify us if your email address changes. You may also follow us on Twitter or visit our Facebook page for updates on Hilltop info.

News of outside events and community resources are posted in the front entry area on the middle shelf.

Resources for Parents

Events
Accredited since 1987 by the National Association for the Education of Young Children
KU student, staff, and faculty families receive priority on the waiting list
Sliding fee schedule and scholarship fee subsidies
Warm, loving care coupled with developmentally appropriate curriculum
KU families from across the nation and world bring diversity to Hilltop classrooms
Lead teachers hold degrees in child development, early childhood education, or elementary education
Green Office | Level 2